Allegation and Hearing Process
While in college, you will be confronted with multiple decisions regarding your conduct. At Washington University, there are multiple administrators who may address behavior that does not meet our expectations.
The following administrators routinely address inappropriate student behavior:
- Academic Advisors
- Athletic Department
- Greek Life
- Judicial Administrator
- Office of Student Activities
- Residential Life
- WUSTL Police Department
- Work-Study Employer/Supervisor+
RESPOND PROMPTLY! Don’t ignore it! Ignoring it can result in additional charges being filed. The Office may also place a hold on your record. A hold will prevent you from registering for or dropping courses, and from obtaining an official university transcript.
Upon your receipt of an official charging letter, you should promptly contact Lora Clark, the administrative assistant for the Office of Student Conduct.
- Be prepared to fully discuss the allegations set forth. If you want to prepare a written statement, that is also helpful.
- If you have any evidence, bring it with you.
- If you have witnesses, bring their contact information with you to the meeting:
- Telephone number
- Email address
Failure to be truthful in your meeting with the Judicial Administrator may result in additional judicial charges being filed.
- WARNING– Notice of a finding. An offense has been committed and that continuation or repetition of such violation will result in more severe sanctions.
- DEFERRED PENALTY AND PROBATION– Any of the listed sanctions may be deferred by the adjudicatory body or person for a specified time period, not to exceed two (2) calendar years. Should the student, during the period of probation, be determined to have committed another violation of this code, the deferred penalty shall take effect, in addition of the sanction imposed for any new offense.
- RESTITUTION– Reimbursement for actual damage or loss caused by the violation.
- FINE– A monetary penalty of not more than $750.
- EDUCATIONAL REMEDIES– Meetings with university officials or others, service work for the university community, or other educational assignments. These possibilities include: referrals to Student Health Services, attendance at workshops or panel discussions, letters of apology, reflective essays, or unpaid service.
- MANDATORY DRUG TESTING– A violation involving drug use may require the student to participate in drug screening on a scheduled or random basis. The student is responsible to pay all the costs for the screenings.
- DISCIPLINARY ACTIVITY LIMITATION– Ineligibility for participation in any or all elected and appointed positions within the university; also ineligibility for participation in all forensic, athletic, dramatic, musical, social, or other university recognized activities.
- DENIAL OF ACCESS TO CERTAIN UNIVERSITY FACILITIES– Exclusion from university owned, rented, managed or leased facilities.
Most severe sanctions:
- TEMPORARY REMOVAL FROM UNIVERSITY HOUSING
- PERMANENT REMOVAL FROM UNIVERSITY HOUSING
A judicial hold is an administrative notation on a student’s internal record. It freezes a student’s record, preventing him or her from registering for classes, dropping and adding courses, and obtaining an official transcript.
The Judicial Administrator places a hold on a student’s record when that student fails to schedule an appointment, or fails to complete his or her sanctions by the prescribed deadlines. A hold may also be placed when a student has a matter pending before the University Judicial Board.
Fine money is put into a separate university account which provides for the funding of a variety of student initiatives and special projects surrounding student conduct.
Over the years, the fund has been used for: LIVE, SARAH, Greek Life projects, ResLife projects, SIL events, guest speaker fees, undergraduate student attendance at conferences, alcohol & drug education initiatives and more. The “Don’t gamble with your future…Plan for it” Campaign is one highly visible project funded by fine money, introduced in the fall of 2008.
Privacy and Reporting
Will my dean, academic advisor, professor, RCD, Greek Life advisor, coach, and other administrators be notified?
A disciplinary file, also known as a student conduct record, judicial file, or student file, contains all the information about any instance of an alleged violation the Judicial Code or any university policy, rule, or regulation.
The Judicial Administrator’s disciplinary files are maintained for 10 years from the date the adjudication and sanctioning process is completed. Records of Academic Integrity Policy violations and of cases adjudicated by the University Judicial Board are maintained indefinitely.
Under no circumstances can your record be prematurely erased. Judicial records are not equivalent to “points on a driver’s license.” Neither the Office of Student Conduct nor the University Student Judicial Code have an expungement policy with respect to student conduct records. The Code has a specific section entitled Record Retention which explains this.
Your judicial outcomes do not appear on your official transcript. The only two judicial notations that appear on transcripts are suspensions and expulsions.
Undergraduate students may be suspended or expelled only after a hearing before the University Judicial Board or by an agreement reached with the university.
Each application is different, and it is your responsibility to truthfully answer all graduate and professional school questions concerning disciplinary action.
If you apply to another school and it asks WashU about your disciplinary record, the Office of Student Conduct will provide general information concerning your case.
Many students with judicial matters have gone on to graduate or professional school, particularly when they can demonstrate that they have matured since the incident.
How do I get dean certification or various other background checks as requested by a graduate or professional school, future employer, or other?
Please give sufficient time for the Office of Student Conduct to process these requests.
City, State, and Federal Laws
Depending on the type of visa you have, the personnel in the university’s Office for International Students and Scholars must notify the U.S. government once you have been out of school for a specified number of days.
As a result, you may be deported, you may not be permitted back in the U.S., or you may not be permitted to immediately return to the U.S. These penalties will halt or seriously delay your studies.
Please consult with the international office for more detailed information.